MAINE WEST ATHLETIC DEPARTMENT HANDBOOK

Last Updated 2025-2026

Introduction

   Maine Township High School District 207 has an outstanding history and tradition in interscholastic athletics throughout the state of Illinois. Our athletic teams have realized successful experiences at all levels of competition, and our coaching staffs have helped produce some of the state’s finest student-athletes as well. We take pride in providing both our student-athletes and coaches with excellent facilities, equipment, and opportunities. We are excited that you have chosen to be a part of our athletic program.

   This handbook will provide you with important information about athletic programs in our District. As a coach of an athletic team in Maine Township High School District 207, there are numerous expectations you will need to meet. Many of them are explained in this handbook, so please read it carefully. This handbook also will answer questions you may have regarding athletic policies and procedures within Maine Township High School District 207. We welcome your coaching participation in High School District 207 athletics and extend to you our assistance and best wishes for a successful experience for everyone involved.

 

Purpose

   The purpose of this handbook is to inform coaches of the policies, procedures and guidelines which are related to the Athletic Department. The Athletic Department works to support coaches so that we can have the finest athletic programs possible.

    Your goal as a coach must be to develop a comprehensive understanding of the school’s policies, as well as the CSL Conference and Illinois High School Association policies and procedures. All coaches must work within the framework of the total school program. The athletic department must work together at all times. No program can be successful without loyalty and cooperation among the staff.

    The athletic department is directly responsible to the principal, assistant coaches are responsible to program head coaches.  Head coaches and all athletic department staff are responsible to the athletic director and to the athlete. The Athletic Director can only assist you when made aware of problems and/or concerns. The information contained in this handbook is important. Read it carefully and ask questions if needed.

The Maine Township High School District 207 Athletic Philosophy

   Interscholastic athletics at Maine Township High School District 207 form a part of a diverse co-curricular activities program.  The activities are regarded as vital parts of the total educational offerings of the school.  The sound development of the physical capacities of youth complements and enhances the intellectual, spiritual, emotional and social development of our student-athletes.  These opportunities are indispensable tools in the achievement of the goal of a comprehensive education. 

   District 207’s dedication to excellence extends to the competitive athletic program.  In this endeavor unique opportunities are offered to develop student-athletes’ qualities of intellect and social awareness that can be translated into genuine human achievement.  The kind of competitors students are today may forecast the kind of people they will be tomorrow.  

   The programs of interscholastic athletics in District 207 form parts of the diversity of the co-curricular activities in which our students participate.  All of these programs are regarded as vital parts of the educational offerings of our schools; they are viewed as essential elements in our program because our schools are dedicated to the classical view of human nature: namely, that all human faculties are interrelated and that the sound development of the physical capacities of youth complements and enhances the intellectual and spiritual development of every young man and woman.  Viewed in this light, extensive opportunities for interscholastic athletics are indispensable tools in the achievement of the goals of a comprehensive program of education for our students.  Hence, the dedication to excellence, which characterizes District 207’s intellectual and artistic programs, is equally appropriate to our efforts in competitive athletics.  In this endeavor, our programs in interscholastic athletic competition offer unique opportunities to develop in our student/athletes those qualities of courage, perseverance, physical stamina, mental alertness, overcoming adversity, teamwork, fair play and sportsmanship, which must emulate the qualities of intellect and social awareness if concept and vision are ever to be translated into genuine human achievement.  District 207 believes in educating the whole person.

 

Objectives of Participation

   To be considered an educational experience, athletics must have specific and worthwhile objectives. These objectives include, but are not limited to:

1.   Physical fitness and skills
2.   Mental alertness
3.   Positive moral qualities
4.   Constructive social abilities
5.   Emotional development

 

   All objectives and principles in athletics must be primarily concerned with the welfare and educational development of the student­-athlete. Principles which are to be achieved from the interscholastic athletic program include providing students the opportunity to:

1.   Develop their physical talents to their maximum potential
2.   Engage in competitive activities
3.   Learn new skills beyond those acquired in academic & health & Wellness classes, and to improve upon those already acquired
4.   Exemplify good sportsmanship as a means for learning good citizenship
5.   Experience winning and losing, success and failure, and understanding that overcoming adversity leads to growth and opportunity
6.   Experience working as a member of a team in order to achieve a goal
7.   Experience self-discipline and sacrifice as a means for achieving a goal
8.   Experience a feeling of self-worth and to develop self confidence
9.   Dedicate themselves to the task of achieving a given goal
10. Obtain experience in problem-solving and decision-making
11. Engage in organized activities with other students whose backgrounds are different from their own
12. Understand and practice principles of sound health, safety, mental heatlh, and physical fitness
13. Develop the ability and desire to use their time effectively
14. Engage in competitive experiences in an appropriate manner
15. Have a positive rallying point for the school in order to help them develop school spirit

Code of Ethics

It is the duty of all concerned with school activities to:

1.   Emphasize the ideals of sportsmanship, ethical conduct and fair play
2.   Eliminate all possibilities which tend to destroy the best values of the game
3.   Stress the values derived from playing the game fairly
4.   Show courtesy to guests and officials
5.   Establish a pleasant relationship between guests and hosts
6.   Respect the integrity and judgment of sports officials
7.   Achieve a thorough understanding and acceptance of the rules of the game and the standards of eligibility
8.   Encourage leadership, use of initiative, and good judgment by teammates
9.   Recognize that the education-based athletic programs aim to promote the physical, mental, moral, social, & emotional well-being of the individual players

10. Remember an athletic contest is only a game–not a matter of life and death

Scope of Athletics

   District 207 sponsors almost 30 interscholastic sports which compete in the Central Suburban League.  The athletic program is organized and conducted under the rules, regulations, and recommendations of School District 207, the Central Suburban League, the Illinois High School Association, and the National Federation of State High School Associations.

   The athletic program is organized and administered upon education-based values.  Athletic participation contributes to educational objectives and aids in establishing standards of good citizenship.  In addition to stressing the will to win, athletic programs should also produce such virtues as truthfulness, fair play, honesty, modesty, courtesy, self-discipline, courage, generosity, self-restraint, and loyalty.  Maine Township values an education-based athletic program.

   The Athletic Program recognizes the abilities and contributions of all participants, and offers a wide range of activities to include individual and team sports at varying levels of competition.

Requirements for Coaching Employment

   Dedication to excellence requires that coaches and supervisors of the athletic program be recruited with the same care that goes into the recruitment of the academic, dramatic, forensic and musical faculties of our school. Specifically, our effort will be to employ as coaches those who have mastery of the content of their fields, who are persons of admirable integrity on and off the field, and who are the kind of generous, warm people who genuinely like and understand young people.  Salaried coaches and volunteer coaches must be one of the following:

• Teachers employed in District 207
• Certified teachers
• Holders of ASEP or NFHS certification
• Substitute teachers with type 39 certificate

 

  ANY coach, volunteer or paid, must also have the fingerprint/background check completed & approved, have completed & submitted the entire personnel packet, and met the IHSA requirements for certification PRIOR to working with our athletes.  No individual may coach our athletes without these requirements being met.  There is no such thing as “Helping Out.”  It is not OK.  NO INDIVIDUAL MAY INTERACT WITH OUR STUDENTS UNLESS THE REQUIREMENTS HAVE BEEN MET.  This includes graduates from the school and/or program, as well as parents.

 

Initial Steps When Hired

1.     Meet with Athletic Director, Asst. Athletic Director, and/or the Administrative Asst.

2.     Meet with Head Coach.
3.     Meet with other coaches in the program.
4.     Introduce yourself to head of maintenance and/or grounds crew.
5.     Introduce yourself to Athletic Trainers.
6.     Introduce yourself to the Equipment Manager.

Coaching Expectations and Responsibilities

1. Coaches are expected to conduct a program that fosters the achievement of the high goals of good sportsmanship, physical skills, high ethical standards, respect for the mind & body and those attitudes which promote lifelong health
2. The physical well-being of the athletes must be uppermost in the minds of coaches
3. Coaches must promote an atmosphere of humility in victory and grace in defeat 
4. The success of a program will not be judged exclusively on the win-loss record of a sport but on the advancement of the athletes as they progress through the season and develop through quality educational experiences
5. A coach shall require compliance with the rules of the game.  The coach must refrain from and prevent any efforts to injure an opponent physically
6.  No coach shall ever induce or encourage an athlete to abandon one sport in favor of another sport 
7. Coaches may not require an athlete to participate in “open gym” or summer programs in the sport of that coach.  This is according  to IHSA By-Laws.
8. The Extracurricular Code shall be rigorously and consistently enforced by all coaches and violations shall not be condoned in any way, regardless of the win-loss record.  Violations of team rules should be handled by the Head Coach of the sport with the agreement of the Athletic Director.
9. Violations of the Extracurricular Code will be dealt with by the administration. 
10. Coaches shall promote good sportsmanship and positive cheering by spectators and parents at all athletic contests

 

Mandated Child Abuse Reporting

An abused or neglected child means a child under the age of 18 whose physical or mental health or welfare is harmed or threatened with harm by acts or omissions by his/her parent(s), legal guardian(s) or other person(s)responsible for his/her welfare.  Students who are over eighteen (18) years of age and are suspected of being abused shall be counseled and encouraged to seek assistance from local law enforcement agencies and/or the courts. 

Any hired or volunteer coach — who has reasonable cause to believe that a child may be or has been an abused or neglected child shall immediately report the suspected case of child abuse or neglect to DCFS (800-25ABUSE) and then the building Athletic Director, Principal, Director of Student Services, or designee.

 

 Administrative Responsibilities of Coaches

Program Organization

Head coaches are responsible for the organization and operation of all levels in their program.  They must oversee all aspects of their sport and assure that the needs of all of their assistants are provided for with the assistance of the Athletic Director.  The head coach will make recommendations to the Athletic Director regarding the hiring and appropriate level of placement of assistant coaches.  The Athletic Director will consider recommendations and will ultimately make final decisions related to personnel.

 

Social Media, Publicity & Promotion

Coaches are responsible for their team’s publicity.  Programs should post results after each varsity contest, and this may take place through cooperation with the Sports Information program.  An up to date website and the use of social media to promote the varsity athletes and programs is an expectation.  Information regarding varsity team scores, individual performances, and key highlights should be made available throughout the season.  Statements to the media should be kept positive and focus on team accomplishments.  Eligibility and discipline situations are not public information and must be kept confidential.

 

Communicating Instructions to Athletes & Parents

Communication is the key to having a successful program which is supported by the administration, student body, and community.  It is imperative that students and parents be notified of expectations and program requirements so that they do not suffer consequences because of lack of information.  In order to facilitate the communication of such information, each athlete and at least one parent must watch the athletic program preseason video as well as attend a preseason meeting prior to competing in any contests.  Information which must be communicated to athletes and parents includes, but is not limited to the list in the Sample Meeting Agenda.

 

Daily/more consistent communication can be handled by one of our district-approved platforms.  This could be twitter, instagram, google classroom, facebook, websites, and/or REMIND(link for policy).  Any communication, social media, website, or other technology used for communication must have the account set up through the coach’s @main207.org email account.  Please ask your Athletic Director or the District Director of Communications for clarification as needed.

The district has established guidelines for contacting students and parents. In general terms:

• Staff should never use a personal email account to communicate with a student or parent.
• Staff should not contact students from a personal cell or home phone.
• Staff should use a school phone (classroom or office) or Remind or the district email address/district technology to contact students unless it is truly an emergency situation.
• The district recommends staff use the school/office phone to contact parents. When a call needs to be made when away from school, utilize Remind, Google Voice or *67.

 

Athletic Safety Guidelines

General Responsibilities

    The coaches’ responsibility for the safety of their athletes begins on the first day of the season and continues throughout the entire season.  It is the coach’s responsibility to instruct all athletes in all aspects of safety including:

1. Inherent risks
2. Proper technique
3. Proper fit, care, and use of equipment
4. Severe weather procedures
5. Reporting injuries

    Coaches will also be expected to conduct safety checks of equipment and facilities.  Several obligations or duties have been identified as absolute requirements for coaches. These standards have evolved as a result of various case law proceedings and legal judgments and include:

1. Duty to Supervise – A coach must be physically present, provide competent instruction, structure practices that are appropriate for the age and maturity of players, prevent foreseeable injuries, and respond to injury or trauma in an approved manner.  This duty requires supervisors to ensure that facilities are locked and that students are denied access when a competent staff member cannot be physically present to supervise.  This duty may also require coaches to control reckless player behaviors.
2. Duty to Provide a Safe Environment – Coaches are considered trained professionals who possess high levels of knowledge and skills that permit them to identify foreseeable causes of injury inherent in defective equipment or hazardous environments.  Courts have held athletic supervisors responsible to improve unsafe environments, repair or remove defective equipment, or disallow athletes’ access.
3. Duty to Teach Properly – Athletic practices must be characterized by instruction that accounts for a logical sequence of fundamentals that lead to an enhanced progression of player knowledge, skill, and capability.
4. Duty to Condition Properly – Practices must include a progression of cardiovascular and musculoskeletal conditioning activities that prepares athletes sequentially for more challenging practices and competitive activities.
5. Duty to Warn – Coaches are required to warn parents and athletes of unsafe practices specific to a sport and the potential for injury or death. 
6. Duty to Provide Emergency Care – Coaches are expected to be able to administer standard first aid in response to a range of traumatic injuries.

 Bloodborne Pathogen Exposure Control

   Coaches have been classified into the Group II category in regard to occupational exposure.  This means that the normal work routine involves no exposure to blood, body fluids, or tissues, but exposure or potential exposure may occur as a condition of employment.

   Exposure may occur in the following circumstances:

1. Injury/illness management
2. C.P.R.
3. Mouth-to-mouth resuscitation
4. Management of or casual contact with open wounds
5. Handling soiled uniforms or towels

   Potentially infectious body fluids include:

1. Blood
2. Semen
3. Vaginal secretions
4. Cerebrospinal fluid
5. Peritoneal fluid
6. Amniotic fluid
7. Saliva in dental procedures
8. Any fluid visibly contaminated with blood, Urine, vomit, feces, saliva, sweat, and tears are not considered potentially infectious unless they are visibly contaminated with blood

 Current High School District 207 and C.S.L. guidelines require that:

No students will be allowed to participate in practices or contests if they are bleeding.  They must be removed from participation immediately and will not be allowed to continue until the bleeding is stopped.

 

    District 207 has adopted the position that athletic uniforms stained with blood or other body fluids should be changed unless the stain is minor and a uniform change causes a major inconvenience, in which case the uniform must be disinfected.

    Athletic injuries resulting in bleeding require the removal of the student athlete who is bleeding and should be brought to the attention of the official if a bleeding athlete is not removed from competition.  Under no circumstances should a student athlete continue competition against a bleeding opponent.  

The IHSA has indicated that it will follow National Federation guidelines concerning exposure control.  The National Federation has asked the rules committee for each sport to consider this problem and include operational procedures for dealing with open wounds and body fluids in each of their rule books.  Procedures regarding game stoppage and substitutions vary by sport.  Coaches must familiarize themselves with the rule for their sport.

    When it becomes apparent that an athlete is bleeding, has an open wound, or blood on their uniform, the following sequence should occur:

1. The athlete should be removed from the competition at the earliest opportunity.
2. The coach should refer the athlete to the athletic trainer or other appropriate medical personnel.
3. If an athletic trainer or other medical personnel are not available, the coach should administer appropriate first aid following the universal precautions.
4. The athlete may return when appropriate treatment has been administered.  Appropriate treatment involves the stoppage of bleeding, the covering of wounds, and the disinfecting or changing of uniforms.
5. Towels and uniforms that have been contaminated (cannot be disinfected) with blood or other potentially infectious body fluids must be immediately bagged in a bio-hazardous waste garbage bag.
6. Biohazard garbage bags containing towels or school laundered uniforms should be passed on to the equipment manager.  Bags containing uniforms laundered at home should be sent home with the student.  Wash in hot, soapy water with colorfast bleach.
7. First aid materials that have been contaminated with blood or other potentially infectious body fluids should be discarded in a bio-hazardous waste garbage bag.
8. Notify the athletic trainer when exposure control supplies have been used from the training kit.

Severe Weather Policy

   Coaches need to be alert to severe weather problems.  Review appropriate procedures regarding tornado warnings, extreme temperatures, and lightning. 

The Central Suburban League by-laws include the following:

1. The Central Suburban League Severe Weather Policy will reflect the IHSA Severe Weather Safety Guidelines as published under the IHSA Sports Medicine Advisory Committee Special Topics (Appendix D) along with the CSL Heat Policy listed in this handbook.
2. Contests or practices will not resume until the area has been “lightning free” for at least 30 minutes, until an all-clear signal from a commercial lightning device has occurred, and/or lightning detection technology has indicated and there are no other indicators of imminent danger. 
3. Coaches do not need to wait for officials to act if weather presents a hazard to safety.

 We cannot remind you strongly enough that your primary responsibility is for the safety of your student athletes.  There is no practice or competition that in any way can justify endangering their health or their lives.  We are confident that all coaches will handle these safety issues appropriately, and that you will therefore alter your practices accordingly.  You need to be diligent in the exercise of common sense and compassion as you handle your teams.

  Thor Guard:  “One long blast….seek cover fast!  Three short sounds….safe to be around.”  Warning horn will sound a 15 second blast when a potentially dangerous weather situation is approaching.  Clear the field immediately and seek proper shelter.  Wait for the all clear signal to resume play.  The athletic training staff will be an asset and can provide assistance with severe weather.

 

 Heat and Weather Concerns

   We are often confronted with hot and humid weather conditions.  We all need to be concerned about the potential dangers posed by the extreme heat.  You need to remind your athletes to eat properly, drink enough fluids, dress appropriately, use sunscreen, and take steps to cool off during practice.  It is not enough just to provide water or ask the kids to bring water.  You need to make certain that they are taking breaks and getting water as needed.

 Athletes participating outdoors in hot, humid weather or indoors, in non-air conditioned or poorly ventilated gyms are susceptible to heat related illness.  While it is the responsibility of each school participating in an IHSA contest to allow adequate acclimatization to the heat prior to the contest, it is the authority of the local manager to adjust or alter a contest based on the environment.  Managers should check the environment one-hour before the scheduled contest.

If a high risk is present, the manager has the authority to alter game conditions.  If conditions become severe, the manager may suspend or alter the contest.  Altering the contest may include stoppage of play for a mandatory drink period, stopping play for a rest period where gear and clothing may be loosened to allow heat loss, stopping play to allow for removal of outer clothing, socks and or shoes or even postponing the contest.  District 207 and the Central Suburban League follow the IHSA Guidelines for Heat and Hydration.

Types of Heat Illness

Heat Cramps

Heat cramps are severe cramping of the skeletal muscles, particularly those most heavily used during exercise. Heat cramps are treated by moving the individual to a cooler location and administering fluids or a saline solution.

Heat Exhaustion

Heat exhaustion, accompanied by such symptoms as fatigue, dizziness, and vomiting, is caused by the body’s cardiovascular system not meeting the body’s needs; heat exhaustion typically occurs when your blood volume decreases, by either excessive fluid loss or mineral loss from sweating.

Heat Stroke

The most dangerous type of heat illness, heat stroke is characterized by a rise in internal body temperature, cessation of sweating, hot and dry skin, rapid pulse and respiration, high blood pressure, confusion, and unconsciousness.

In addition to immediately contacting 911/medical personnel, individuals can treat heat stroke by cooling the person’s body in a bath of water or ice or wrapping the body in a wet sheet and fanning the victim.

Prevention of Heat Illness

Although deaths from heat illness are rare, constant surveillance and education are necessary in order to maintain the safety and health of student-athletes.  The following practices should be observed in order to prevent any form of heat illness:

1. Prior to participating, an initial and complete medical history and physical examination should be performed for each student-athlete.

2. It may be advisable to use a minimum of gear and clothing.
3. To identify heat stress conditions, regular measurements of environmental conditions are recommended.
4. Dehydration must be avoided. Fluid replacement must be readily available.  Student-athletes should be encouraged to drink as much and as frequently as comfort allows. This includes before, during,  and after practice.

 Some student-athletes may be more susceptible to heat illness than others, and coaches need to be aware of such situations. Susceptible individuals include those who have inadequate aerobic fitness, excess body fat, history of heat illness, poor re-hydration habits, and/or a tendency to push themselves to capacity without proper fluid rehydration.

 

Special Instructions for Coaches & Athletic Department Staff

 General Expectations

Administrative Responsibilities

1. Head Coaches are responsible to the Principal and the Athletic Director for their entire program.  This includes all levels and team personnel.

2. The head coach is responsible to ensure that all volunteer coaches have been approved by the District Office and the Athletic Director before they can assist or direct athletes in any manner.

3. Coaches must not allow unsupervised students to have access to the training room, locker rooms, coaches’ offices, fitness center, gyms, or equipment rooms.

4. The head coach and the Athletic Director must approve the transfer of an athlete from one sport to another.
5. It is the responsibility of each coach to ensure that all athletes out for their team are properly registered for the sport, prior to participation.

6. Coaches must inform the Athletic Director and the parent/guardian before an athlete may be dropped from a team.
7. No head coach or assistant is to schedule or change a contest date or time without working with the Athletic Office.  All scheduling, including buses, is to be done through the Athletic Office.

Instructional Skills and Performance

1.   Coaches are expected to be prompt and consistent in meeting their team for practices and contests.
2.   Team performance and accomplishments are expected to be commensurate with ability.
3.   Drills and techniques should demonstrate the coach’s understanding of fundamentals and should be sequential in design.
4.   Motivational methods should be positive in nature and result.
5.   Coaches should ensure that their use of criticism is constructive and communicated in an appropriate manner.
6.   Coaches are responsible for planning, organizing, and teaching fundamentals, strategies, techniques, and rules of the sport.

Interpersonal Relations

1.   Coaches are expected to cooperate with the teaching staff, parents, member of the news media, and other citizens to ensure good public relations.

2.   Coaches should promote respect by example through their personal appearance, manners, behavior, language, and conduct during practices and contests and whenever in the presence of their athletes.

3. All Athletic Department staff is required to follow the District 207 Social Media Policy & Athletic Department Protocol
4. Coaches should not ever have one-to-one texting or other electronic communication without including the parent and/or another member of the coaching staff and/or administration.  Other methods of communication should be utilized as appropriate.

Professional Responsibilities

1.   Attend all scheduled coaches’ meetings, approved clinics, and designated in-service programs. It is recommended that they should review films, online/digital resources, magazines, professional publications & books related to their sports for professional growth and improvement.

2.   Cooperate with the Athletic Director and other coaches/sponsors to enhance the total athletic program.
3.   Provide instruction on the proper use of equipment so that equipment is not destroyed, lost, or misused by athletes.
4.   Ensure that school athletic equipment and/or uniforms are never given away to students.
5.   See that no athlete receives equipment or is allowed to practice without clearance from the Athletic Director’s office.
6.   Ensure that athletes use the weight room only under the direct supervision of an authorized adult supervisor who is in the weight room area with them.

7.   Supervise athletes who are at school at the coach’s request or obligation.
8.   Endeavor to protect the safety and health of the athletic participants by promoting safe conditions of the area of athletic participation and equipment used by the participants, the good health of students who participate, and the safe transportation of athletes, as may be furnished by the school district.

 

Pre-Season Responsibilities

Personal Preparation

1.   Head coaches are responsible for satisfying mandatory requirements related to IHSA rules interpretation meetings or online presentations.

2.   Head coaches and assistants are required to review the IHSA handbook, IHSA Terms and Conditions, the Central Suburban League guidelines, and the District 207/Maine West Coaches Handbook for rules and regulations that pertain to their specific sport.
3.  Check your practice area and equipment to be certain it is ready for use.
4. Work orders & requisitions must be signed by the Athletic Director or designee before they are submitted.

5. All purchase requests must be initiated and/or approved from the Athletic Director’s office.
6.   Assist in arranging for the systematic issuance of equipment.  Communicate with our equipment personnel.  This system varies by sport.  Ask questions if you are not sure what to do.

7. Discuss the athletic program with your athletes and assistants.  Make certain they are aware of any rules or policies which pertain to your sport and our department.  Be sure your athletes are aware of your “vacation” policy.  If you have any special rules for your team, be sure that the Athletic Director is aware of them before distribution and has a written copy on file.

8. Review a copy of your schedule with bus times listed and collaborate with Athletic Department Administrative Assistant and/or Asst. Athletic Director.

9. Meet with your staff to standardize techniques, drills, system of play, etc. to ensure consistent teaching within your sport.

Communication

1. Coaches should develop practice schedules, team policies, and tryout parameters; discuss them with the Athletic Director, and Share them to all students prior to the actual tryouts for any athletic team. Team websites are an excellent avenue for this.

2. The head coach and assistants should use the following statement for eligibility purposes; “Is there anyone here who did not attend this high school for the entire year last year?” All coaches are required to submit a list of names of these students to the Athletic Director’s office the following day to check on the eligibility status of those in question.

3. The head coach should develop a roster, identified by grade level, to submit to the Athletic Department for the purpose of determining whether a student is eligible.

4. Head coaches should check with the crowd control event supervisor and Asst. Athletic Director to see that officials and workers have been assigned for all home contests.

 

In-Season Responsibilities

Cooperation with School Personnel

1. Keep your roster/eligibility list accurate and up to date.  If an athlete drops from your squad, make certain that the equipment is Collected and tell the athletic department administrative assistant so that the name is removed from the list.  Upon removal from the team, email the athlete, the parents, the administrative assistant, and the equipment manager.  Athletes will have one week from their removal from the team to return all uniforms and equipment.  Be sure to review the eligibility prior to award night information being shared with parents.

2. An accident report must be filled out for each injury.  This report should be shared with the athletic trainer within 24 hours of the Accident.  Please consult the athletic trainer with questions.

 Supervision of Athletes and Facilities

1. Make sure the emergency medical pack accompanies the team before leaving for all road contests and off-campus practices.
2. Check on all athletes for injuries after all contests and practices.
3. Ensure all facility and locker room doors/gates are locked and secure.
4. Make certain that the athletes in your program are supervised at all times.  Locker room supervision before and after practice and on away trips is your responsibility.  Assign assistants and rotate as needed.

5. Assist in the care and security of your equipment, practice area and locker room.
6. Schedule and organize daily practices.  Gym space is assigned by sport, head coaches are to assign space/times by level and distribute copies of this schedule to your assistants.

7. Check your practice/game area each day.  Report any problems/needs to the Athletic Department if these areas need attention or there is a potential problem.

8. Lock all areas you use upon vacating the location (gym, stadium, locker rooms, storage sheds, barn, pool, etc.)
9. Be sure all students with whom you are working with leave the facilities once your practice or event is completed.
10. If you allow a student to enter a locked area, escort them to the area or be sure they check in with you before they leave the building.

Conduct

All coaches are responsible for:

1.   Providing an atmosphere conducive to good sportsmanship and assisting visiting team coaches and officials when appropriate.
2.   The teaching of sportsmanship and appropriate conduct for athletics both in and outside of the competitive areas.
3. Teaching student-athletes to use only legitimate and ethical means during practice and competition.
4.   Following all Coaches Conduct and Athletic Safety Guidelines as outlined in this handbook.

Communication

1.   All coaches are responsible to review team membership, training rules, and expectations with their athletics.
2.   All coaches should distribute and/or make available game and practice schedules to all team members.
3.   All coaches must inform athletes of their responsibility to hand in all school equipment and that they will have to pay for any items that are missing, lost or damaged.

4.   Coaches should discuss with all team members their conduct expectations: at school, during contests, on road trips, and away from school and in the community

5.   All coaches are responsible to check weekly bus schedules as posted in the athletic office and/or electronically.
6.   Verify weekly academic eligibility of all athletes.
7.   All coaches should check weekly eligibility lists for student progress and communicate with the student and parents regarding deficiencies prior to the student becoming ineligible.

8.   All coaches are responsible for reporting game scores and other pertinent information to all daily media outlets immediately following a home contest or as requested.

9.   All head coaches are responsible for supervising and providing guidance to assistant coaches, assigning their respective duties, and conducting staff meetings as necessary.

10. Use sound judgment and coaching practices at all times
11. Inclement weather/lightning – be very conservative in your judgment! If the weather becomes threatening – dark, windy, don’t hesitate to bring your kids inside the building.  If lightning appears in the direct area or Thor Guard goes off, there is no judgment to be made – bring them inside!

12. Team rules/guidelines must be written and shared with your athletes & parents at the preseason meeting.  If there are any questions, submit the team rules to the Athletic Director prior to distribution.  Preseason meetings with parents and athletes are the appropriate time and place for distribution and the policies may also be made available online.

13. Practice attire must be appropriate for each sport.
14. Head coaches will clearly communicate the requirements needed to earn a varsity letter & awards in their sport to the team members.

Post-Season Responsibilities

Supply and Equipment Return

1.   Assist in the collection of all equipment.  This is your responsibility.  Do not leave it for others to do.  Have your athletes turn in all equipment and uniforms immediately following the final contest if possible.  In delinquent cases please follow these procedures.

Step 1 – Coach contacts athlete in school, sends email to parents, athlete, equipment manager, head coach, & Athletic Director

Step 2 – Athletes have one week after the season to return all uniforms and equipment

Step 3 –Coach phones parents before awards night

Step 4 – Coach withholds awards

Step 5 – Coach sends email to parents, athlete, equipment manager, head coach, & Athletic Director informing of financial obligation on student account that will keep student from registering and/or graduating

Step 6 – Equipment manager records it in system which will keep athlete from registering for classes following year or pick up graduation materials if senior.  If an athlete quits your team be sure to collect his/her uniform/equipment immediately. Communicate with the equipment manager. 

2.   Submit an accurate list of student-athletes to the Athletic Department with detailed information of those who failed to turn in school issued equipment and/or uniforms.

3. Athletes who leave their uniforms and/or equipment in their locker at the end of the season shall be responsible for the costs of the uniform and/or equipment.  Please make sure this is shared in your preseason meeting.

 

 End-of Season Summaries

1.   All coaches must submit end-of-season report (alpha listed) to the athletic department administrative assistant with recommendations for awards.

2.   Head coaches are expected to develop a list of supply and equipment needs for the following year to discuss with the Athletic Director for budget consideration.

3.   Meet with Athletic Director to discuss formal evaluation
4.   All coaches must submit season summary for each varsity team

 

Administration and Communication

1. Communicate with the Athletic Department regarding next year’s schedule.
2.   Evaluate the total program and submit any recommendations for the program to the Athletic Director.
3.   Communicate with Athletic Director regarding off-season activities and summer programs.
4.   Review out-of-season participation regulations with Athletic Director.
5.   Evaluate all assistants, fill out the appropriate form and review with the Athletic Director (see Appendix F).
6.   Prepare a tentative budget for the next year.  This must include exact specifications, sizes and prices.
7.   Clarify awards/trophies needed for the next year.

 

Responsibilities

Athletic Director

1.       Be responsible for directing and supervising the total athletic program for boys and girls.
2.       Coordinate and promote the athletic program. 
3.       Develop and manage the athletic budgets for the girls and boys sports programs. 
4.       Maintain athletic equipment and supplies.
5.       Assist the Principal in the selection and assignment of coaching personnel. 
6.       Supervise coaches.
7.       Coordinate the scheduling of the athletic contests with the Assistant Athletic Director.
8.       Coordinate the athletic program with the sending schools.
9.       Coordinate the use of athletic facilities with the cooperation of the physical education programs.
10.   Represent the school at local (District), regional, and state meetings of Athletic Directors.
11.   Secure officials for athletic contests. 
12.   Coordinate the supervision of home athletic contests with the Crowd Control Supervisor and the Assistant Athletic Director.
13.   It is the responsibility of the Athletic Director to provide for the protection of students, personnel and the general public from exposure to tort producing situations.

14. Be responsible for hiring and evaluating the Assistant Athletic Director and Crowd Control Supervisor (seasonal).
15.   Represent the school at Central Suburban League meetings of Athletic Directors.
16.   Be responsible for directing and supervising the Summer Athletic program for boys and girls.

Assistant Athletic Director

1.       Teach three classes.
2.       To assist the Athletic Director with scheduling athletic contests.
3.       To assist the Athletic Director with securing officials for athletic contests.
4.       To assist the Athletic Director with supervising athletic contests.
5.       To assist the Athletic Director with securing workers for athletic contests.
6.       To assist the Athletic Director with coordinating the use of the athletic facilities.
7.       To assist the Athletic Director with managing of paperwork for athletic contests.
8.       To assist the Athletic Director in the selection and assignment of coaching personnel.
9.       Represent the school at local and regional meetings of Athletic Directors.
10.   To assist the Athletic Director with the direction and supervision of the athletic program.
11.   To assist the Athletic Director with the coordination and promotion of the athletic program.

Head Coaches

1. Organize squads and develop practice schedules.
2. Coordinate program on all levels of their sport.
3. Attend pre-season and postseason conferences as arranged with the Athletic Director.
4. Communicate weekly with the Athletic Director in season.
5. Develop and maintain squad rosters.
6. Develop and provide for staff and player instruction and game preparations.
7. Maintain proper locker room, bus and public conduct by squad members when engaged in team activities.
8. Be responsible for issue, maintenance, inventory and return of equipment for all levels.
9. Direct and supervise assistant coaches, student managers and statisticians at all levels.
10. Return completed official’s payment vouchers to the Athletic Director’s office at the conclusion of the contest unless the trainer or Admin on Duty has picked it up.
11. Develop and maintain a sound physical conditioning program for all squad members.
12. Ensure that all injuries receive proper treatment and proper follow-up care under the direction and guidance of the athletic trainer and physician.
13. Promote proper game conduct, sportsmanship, fair play, competitive spirit among squad members.
14. Establish and make known to their squads requirements for school athletic awards.
15. Acquaint squad members with the Co-Curricular Code as established by the district.
16. Assist, when necessary, in game administration and management.
17. Assist athletes in their college selection.
18. Participate in the budgeting function by recommending equipment purchases for all levels.
19. Inform players, coaches, parents and media of all important information relative to the sport.  Promote the sport and the players involved with positive publicity, including the maintenance of display boards and bulletin and PA announcements.
20. Inform the Athletic Director of any pre-planned absences as soon as they are known by the Head Coach or any assistant coaches so that an acceptable solution can be determined.
21. Perform all other duties as assigned by the Athletic Director.

Assistant Coaches

1.       Assist Head Coach in administering their sport and level.
2.       Attend all practice sessions, meetings and other assignments.
3.       Inform the Head Coach of any pre-planned absences as soon as they are known to allow the Head Coach to discuss the absence with the Athletic Director and determine an acceptable solution.

4.       Maintain proper locker room, bus and public conduct by squad members.
5.       Insure that all injuries receive proper treatment and proper follow-up care under the direction and guidance of the team trainer and physician.

6.       Promote proper game conduct, sportsmanship, fair play, competitive spirit among squad members.
7.       Report individual scores of contests to the Head Coach after the contest.  Report any other information to the Head Coach that may be necessary to pass on to the Athletic Director regarding the previous week’s contests.

8.       Assist, when necessary, in game administration and management.
9.       Be accountable for all equipment issued to level players and collect all issued equipment immediately after the last contest.
10.   Return completed official’s payment vouchers to the Athletic Director’s office unless trainer or Admin on Duty picked it up.
11.   Submit to the Head Coach an annual inventory of equipment with recommendations for equipment purchase for the next year.
12.   Maintain all records and statistics for the level and recommend awards at the end of the season to the Head Coach.
13.   Work within the basic philosophy and framework of the Head Coach.
14.   Acquaint squad members with the Co-Curricular Code as established by the district.
15.   Help in the planning and implementation of both in-season and out-of-season conditioning and training programs.
16. Perform any other duties assigned by the Head Coach or Athletic Director.

Athletic Trainer

Order, inventory and maintain first aid and training supplies.

1.   Keep records of athletic injuries.  Make sure the athletes receive the best treatment and care we can provide.
2.   Make sure the Athletic Director and parents are informed of all serious injuries.
3.   Attend all home contests and maintain training room hours as determined by the Athletic Director.
4.   Instruct and supervise student trainers.
5.   Refer all serious injuries to a physician for treatment and carry out physician’s instructions as to treatment and rehabilitation.
6.   Inform coach if player is unable to participate due to injury and what player may safely return to practice and competition.
7.   Maintain the equipment and the cleanliness of the training room.
8.   Perform other duties as assigned by the Athletic Director.

Crowd Control Event Supervisor

1.       To serve as the administrator in charge for athletic contests.
2.       To assist the Athletic Director with serving as officials’ host for athletic contests.
3.       To assist the Athletic Director with serving as opposing team’s host for athletic contests.
4.       To assist the Athletic Director with supervising athletic contests.
5.       To assist the Athletic Director with the assignment of workers for athletic contests.
6.       To assist the Athletic Director with coordinating the set-up of the athletic facilities.
7.       To assist the Athletic Director with collection of paperwork for athletic contests.

Equipment Manager

1.   Assist coaches in selecting and ordering supplies and uniforms per Athletic Department policy.
2.   Assist coaches in maintaining, inventorying and storing of all equipment.
3.   Repair equipment when feasible.
4.   Determine when equipment becomes disposable.
5.   Determine when equipment should be reconditioned.
6.   Assist coaches in proper fitting of equipment.
7.   Submit to Athletic Director at the conclusion of each season a list of all lost/non-returned equipment and the names of team members who were issued equipment.

8.   Perform any other duties as requested by the Athletic Director.

 

Practice Policies

Coaches Responsibilities

1. All coaches must collect the Permit to Participate form or check on the preseason roster provided by the Athletic Office prior to the participation of any athlete.
2. Only athletes whose names appear on the weekly rosters can participate in contests (unless the student is deemed ineligible on the weekly list).  Weekly rosters show the names of athletes whose grades are being checked on a weekly basis (IHSA regulations) and are therefore eligible to participate.
3. Practice sessions should be well-planned, well-structured and should not exceed three hours excluding the time for dressing and showering.
4. All practice sessions must take extreme weather conditions into consideration.  The IHSA Severe Weather Safety Guidelines will be followed.  (See Appendix D)
5. Coaches should be the first to arrive and the last to leave the practice sessions.  At no time are athletes to practice by themselves.
6. All equipment used in practice sessions should be returned to its proper storage area at the end of each practice.  The practice area must be supervised and secured.  Individual items left by athletes (head gear, jump ropes, scrimmage vests, etc.) should be picked up by the coach and returned to the athlete with admonitions.

Restricted Practice Days

1. Sunday or holiday practices are permitted only:

1. Upon permission of the Athletic Director and the Principal
2. When an IHSA tournament contest falls within the next two (2) days.

1. No practices are to be conducted on Thanksgiving Day, Christmas Day, & New Year’s Day.
2. When school is closed for the day or dismissed early due to inclement weather all extracurricular activities and athletic games and/or practices for the day shall be canceled unless the Superintendent deems that weather conditions have improved to the extent that conducting the activities would not jeopardize the safety of students and staff.
3. On Saturdays when inclement weather conditions exist, the determination of whether to play scheduled games or to practice will be made by the Superintendent.

1. On days when school opens later than normal, student extra-curricular activities, athletic games and/or practices may be canceled, held as normally scheduled, or alternatively scheduled depending on local weather conditions and other pertinent factors.  A delayed opening does not automatically cancel an event.  The principal and other local school personnel who are normally involved in scheduling these events shall work out the schedules for days affected by delayed openings.

 

Special Instructions for Athletes

Requirements for Participation

In order to be able to participate in tryouts, practices, or contests, an athlete must have satisfied the following:

1.       A valid physical must be on file with the Athletic Department Administrative Asst..  Physicals are valid for 395 days and should be scheduled between June 15 and August 1.
2.       All students must be registered (for each respective sport in which they intend to participate) on our Snap / Manage system prior to participation.
3.       Each athlete and at least one parent must attend/view a preseason meeting/presentation prior to initial participation in each sport.
4.       Each athlete must meet both IHSA eligibility requirements and District 207 eligibility requirements in order to participate.

Sportsmanship

Participation in athletics is a privilege that includes responsibilities to the school, team, community, and the athletes themselves.  In play and in conduct, student athletes represent all of these groups.  To these ends, and in addition to following the District 207 Athletic Policies and Procedures, we expect our athletes to exhibit and to model five basic traits:

1.       Exemplary moral character on and off the field.
2.       Enthusiasm for self, team, sport, other programs, and the school.
3.       Confidence in self, team, and coaching staff.
4.       Commitment to academics, athletics, and the school community.
5.       Good sportsmanship, which includes fair play and courteous treatment of teammates, opponents, and officials, while representing the school and community in a respectful manner.

Eligibility

Students involved in athletics and competitive activities are subject to Illinois High School Association eligibility rules and also the guidelines set by District 207.

IHSA Eligibility Requirements:

•         Eligibility is checked weekly.
•         Students with near failing or failing grades are listed by course.
•         Students passing fewer than five academic subjects (does include Physical Education and Driver Education) on a weekly  basis or during the previous semester are listed as ineligible.
•         Students are ineligible to play until they are passing five or more subjects.
•         Near failing students may participate in the sport or competitive activity as long as they are passing the requisite number of courses.

Hazing/Bullying

Hazing occurs when an act is committed against a student or a student is coerced into committing an act that creates a substantial risk of harm to the student or to any third party in order for the student to be initiated into, or affiliated with, any school group, club, athletic team, grade level, activity, or organization.

Hazing includes, but is not limited to:

• Any activity involving an unreasonable risk of physical harm, including, for example, paddling, beating, whipping branding, electric shock, sleep deprivation, exposure to weather, placement of harmful substances on the body, or participation in physically dangerous activities.

• Any activity involving the consumption of alcohol, drugs, tobacco products, or any other food, liquid, or other substance that subjects the student to an unreasonable risk of physical harm.

•         Any activity involving actions of a sexual nature or the simulation of actions of a sexual nature.
•         Any activity that subjects a student to an extreme or unreasonable level of embarrassment, shame, or humiliation of which creates a hostile, abusive, or intimidating environment for the student.

•         Any activity involving any violation of federal, state, or local law or any violation of school district policies and regulations.

 

Bullying is similar to hazing, but it can happen at anytime without being associated with entrance or acceptance to a group.  The inappropriate use of social media with profanity and/or inappropriate remarks about teammates, opponents, coaches, other students may be classified as “cyberbullying.”  The use of social media sites such as Facebook, Twitter, Instagram, Vine, Youtube, and Snapchat in an attempt to cause harm or humiliation will not be tolerated.  Our athletes and athletic department staff are held to a higher standard of conduct and are expected to carry themselves with class and character 24/7.  Athletes and coaches should not say, write, tweet, send or record anything that they wouldn’t feel comfortable repeating in front of parents, teachers, coaches, teammates, administration, or media.  With today’s technology and the use of cellphones and cameras, there is nothing that is kept private, so carry yourself in an appropriate and professional manner.  Hazing and bullying are detrimental to the team and its participants.  Breaking down, humiliating, and/or embarrassing teammates is not a form of bonding, it pulls teams apart.  If you suspect bullying or hazing, report it to the Athletic Director immediately.   

Attendance

When an athlete is not in school by noon, the athlete may not participate in any extracurricular activity that day.  This is done primarily as a safety factor for the athlete as well as the school.  Pre-approval by the principalship/designee is an exception.  The general procedure to be followed is:

1.       If an athlete is not in school by noon of a regular school day, the athlete must get permission from the principalship/designee to participate in  any activity.  A note from home is not sufficient to permit participation.
2.       It remains the responsibility of the individual athlete to present evidence of mitigating circumstances which justify such a request.  Failure to do so will mean that the athlete cannot practice or participate in the specific student activity on that day.

Insurance

High School District 207 does not carry accident insurance on students.  Encourage parents to review their family health insurance to determine if it offers the kind of protection they believe is adequate, making sure it offers coverage for athletic participation.  If they would like to obtain accident coverage, they should contact the Athletic Office or the District 207 business office during regular business hours.  Information related to available insurance is also available on the Athletic Web Page. 

 

Athletic Awards

General Requirements for Awards

In order to be eligible for an award, an athlete must:

1.   Complete the season and be in regular attendance at all contests and practice sessions unless he/she is given prior approval by the coach or is ill (participation missed because of an injury will not be counted against an athlete.)

2.   Maintain good faith towards the coaches and fellow players and be a positive team member.
3.   Adhere to the guidelines of the Athletic Code of Conduct and team rules.
4.   Coaches are to establish criteria for earning varsity awards and to communicate these criteria to athletes and parents.  An athlete must finish the season on that level to earn the award.

Letter Awards

1.   A varsity letter M six inches high.  A bar is awarded to an athlete earning a second letter in the same sport for two, three or four years

2.   A junior varsity letter M four inches high.
3.   A sophomore shield.
4.   Freshman numerals designating the last two digits of the graduating year.  

Certificate Awards

1.   A varsity letter award certificate.
2.   An athletic award certificate, denoting the earning of a junior varsity or sophomore letter.
3.   A participation certificate, denoting participation in any given sport.

CSL Scholar/Athlete Award

A certificate is awarded to seniors who earn a varsity letter and have maintained at least a 3.0 cumulative grade point average through the 6th semester (fall athletes) or 7th semester (winter and spring athletes).

Outstanding Senior Athlete Awards

These awards are given to the outstanding male and outstanding female senior athlete by the Athletic Department.  The awards are presented each year at the Honors Assembly.  Candidates are nominated and voted upon by the head varsity coaches. 

Maine West Hall of Fame

There are two ways in which an athlete qualifies for the Athletic Hall of Fame:  The first is to earn All-State honors in an IHSA sanctioned sport.  The athlete must be named first or second team all-state by the IHSA, State Coaching Association, the Chicago Tribune or the Chicago Sun-Times.  The second way is to have earned at least 6 Varsity letters and named All-Conference in two different sports.  Each inductee will receive a certificate and plaque and will have their picture hung forever in the Maine West Athletic Hall of Fame.

 

Supervision and Transportation

1.   A coach must be present at all games and practice sessions.
2.   Coaches must make every effort to prevent accidents.  Negligence is invariably judged more harshly by a court of law than by the average coach.  It can lead to liability suits that award large sums to the injured person.

3.   Individuals are not to be given permission to use school facilities for activities such as shooting baskets, running on the track, weight lifting, etc.  Such activities can be carried on only when they are under the supervision of a coach or staff member.

4.   A coach is responsible for the conduct of his/her squad members in the locker room.  Whenever possible, he/she should be in the locker room with them.  When this is not possible, an assistant should be present.

5. Coaches, who use the facilities on a Saturday, or a holiday, are responsible for the team leaving the building.
6.   Be sure to continually inspect your practice/game areas for potential hazards.  Report any concerns to the athletic administrators.
7.   Coaches of outdoor sports must pay particular attention to weather conditions.  All participation is to be halted and athletes are to be directed to safe shelter indoors in the event of lightning or other threatening weather.

8.   Students should not be in the building at any time unless they are supervised.

 

Transportation

All contestants must travel to and from athletic contests with the coach.  School buses will be used for most trips.  No athlete should be allowed to drive or ride with others unless written permission is given by parents.  Under certain circumstances and with over 24 hours of prior approval from the coach or Athletic Director an athlete may return home with his/her parents.

Training Room Operations

Our training room provides athletes with equipment and facilities to prevent injuries, provide first aid and manage physician prescribed rehabilitation.  If an injury occurs during practice or a contest, please follow the procedures listed below:

 

Athletic Injury Procedure:

1. When the athletic trainer is present
2.   Notify the athletic trainer
3.   If it is obvious an ambulance will be needed, call 911
4. When injury occurs on campus and an athletic trainer is not present
5.   Administer first aid.  If the injury is beyond your first aid abilities, do not hesitate to call 911
6.   Call ambulance if necessary
7.     Notify parents of injury
8.   See that the athlete has a way home
9.     Complete accident report
10. When the team is away and injury occurs
11.     Ask for the certified athletic trainer if present.  You must follow his/her instructions
12.     Get assistance from host team coach and Athletic Director if athletic trainer is not present
13.     Call ambulance if necessary
14.     Send an adult and athlete’s emergency information with him/her to the hospital.  If at all possible send an assistant coach
15. Complete accident report
16. Notify head athletic trainer as soon as possible after athletic injury occurs. 

 

Coaches Conduct

General Conduct

   District 207 has a long standing tradition of ethical conduct and sportsmanship on the part of both the players and coaches.  Since it is our goal, as coaches, to help mold adolescents into responsible adults, it is imperative that the actions of our coaches be consistent with the expectations we have for our athletes.  We must act in a manner that reflects positively on our program, our school, and our district.  We believe that coaching is teaching and see no place for disruptive, unprofessional language or conduct.  To that end, coaches should:

1.   Refrain from foul or abusive language.
2.   Avoid physical contact or any other contact with athletes (members of the same or opposite gender) that could be misconstrued by the public.

3.   Set and maintain the highest ethical standards.
4.   Display the same respect for authority that is expected from athletes.

 

Conduct During Athletic Contests

   Some coaching conduct during competition has received negative fan and media attention during the last few years.  All District 207 coaches are expected to do everything within their power to correct this negative image and to keep athletic contests within the proper perspective.  Fan attention should focus upon a contest of skilled athletes – not on coach’s conduct.  The actions of the coaches should demonstrate to the fans of both teams that coaches and players are not enemies, but competitors during the contest.

In that spirit, the following guidelines have been established:

1.   Coaches must visibly show a mutual respect for each other, the opposing team, and the opposing fans.

1. When an introduction ceremony is used and the number of participants and other conditions permit, players will shake hands with the opponents as they are introduced.

1.   When an introduction ceremony is used, coaches will meet to shake hands as they are introduced.
2.       Immediately following the game, the coach of the losing team will approach the winning coach and initiate a congratulatory handshake.  After this gesture, both coaches will immediately direct their teams to the locker room/bus.

2.   In addition to the above:

1. Coaches should not visibly or audibly protest the decisions of officials during the game or in any place where a crowd might see or hear them.
2. Coaches should avoid a display of temper.

1.       Coaches should not use tobacco products at any time on the field or playing area or before his players.

1.  The coach should not go on the field or playing area during the game except with the permission of an official.

3.   In sports where bench conduct is emphasized, coaches, assistant coaches and players must be seated unless permission to stand is granted by the official or game rules.

 

IHSA Sportsmanship By-Law

 6.011:  Any player ejected from a contest for unsportsmanlike conduct shall be ineligible for the next interscholastic contest at that level of competition, and all other interscholastic contests at any level in the interim, in addition to other penalties the IHSA or the school may assess.

Illustrations for Section 6.011 of the By-laws

6. May players who are ineligible for a contest due to a suspension for unsportsmanlike conduct travel with the team to the contest or attend the contest?
7. Yes.  However, the ineligible players may not appear at the contest in uniform. (By-law 6.011)
8. If a player or coach is ejected from a junior varsity soccer game, when is he/she eligible to participate?
9. A player or coach ejected from a junior varsity soccer game for unsportsmanlike conduct will not be eligible to participate at any level of competition in soccer until the next junior varsity soccer game has been completed.  If there is no contest at the same level within a ten day period, the ejected player or coach may fulfill the requirements of the by-law by missing three contests for another team(s) at any level in the same sport for which they are a rostered player or contracted coach. (By-law 6.011)
10. If a player is disqualified for committing five personal fouls in a basketball game, must he/she sit out the next game.
11. No.  By-law 6.011 only applies when players are ejected for unsportsmanlike conduct.
12. If a player is ejected from the first game of a doubleheader in softball, is she eligible to play in the second game of the doubleheader?
13. No. (By-law 6.011)
14. In the same situation, if the girl was in the lineup for the second game should the umpire allow her to play?
15. Yes. Game officials are not responsible for enforcing By-laws 6.011 or 6.012.  The ejection from the first game should be reported as required.  Note:  all ejections for unsportsmanlike conduct must be reported in writing to the IHSA and the member school(s) involved by officials within 48 hours of the incident. (By-law 6.011)
16. In some sports players and coaches may be ejected from a contest for reasons other than unsportsmanlike conduct. Do By-laws 6.011 and 6.012 still apply?
17. No. By-laws 6.011 and 6.012 only apply when players or coaches are ejected for unsportsmanlike conduct.
18. What if a school fails to enforce By-laws 6.011 or 6.012?
19. Schools will be required to forfeit any contest(s) (including an IHSA state series contest) when a player or coach is allowed to participate when he/she is ineligible due to an ejection for unsportsmanlike conduct.  Schools are to set up administrative procedures to insure proper enforcement of By-laws 6.011 and 6.012.
20. May a school schedule a contest after a player or coach has been ejected for unsportsmanlike conduct to fulfill the requirement of By-laws 6.011 or 6.012?
21. No. Coaches or players ejected for unsportsmanlike conduct must miss the next regularly scheduled contest.  Contests that are rescheduled prior to an ejection because of inclement weather, etc., will be treated like a regularly scheduled contest.
22. If a player or coach receives two yellow cards or a soft red card in the same game, is he/she eligible for the next contest at that level?
23. No. (By-laws 6.011 and 6.012)
24. 6.012:   Any coach ejected from a contest for unsportsmanlike conduct shall be ineligible for the next interscholastic contest at the level of competition, and all other interscholastic contests at any level in the interim, in addition to other penalties the IHSA or the school may assess.

Illustration for Section 6.012 of the By-laws

1. May coaches who are ineligible for a contest due to a suspension for unsportsmanlike conduct travel with the team to the contest or attend the contest?
2. No. (By-law 6.012)

Maine West Athletic Department Communication Guidelines

Parent Code

1.     Parent should be a positive role model through your own actions to make sure your child has the best athletic experience 

        possible.

2.       Parent should be a “team fan”, as well as a “my kid” fan.
3.       Parent should weigh what their children say; they will tend to slant the truth to their advantage.
4.       Parent should show respect for the opposing players, coaches, spectators and support groups.
5.       Parent should be respectful of all official’s decisions.
6.       Parent should praise student athletes in their attempts to improve themselves as students, as athletes, and as people.
7.       Parent should gain an understanding and appreciation for the rules of the contest.
8.       Parent should recognize and show appreciation for an outstanding play by either team.
9.       Parent should help their child learn that success is oriented in the development of a skill, and should make a person feel good about themselves, win or lose.

10.   If a parent has a concern, they should take time to talk with coaches in an appropriate manner including proper time and place, being sure to follow the designated chain of command.

11.   Parent should observe our drug & alcohol free policies by refraining from the use of any controlled substance before and during athletic contests.

12.   Remember that a ticket to a school athletic event is a privilege to observe the contest.

 Fundraising Guidelines

   If you have an opportunity to work with any student group attempting to raise funds, please remember that our District and Maine West must operate using these guidelines:

1.       All clubs and organizations are entitled to one fund raising activity per semester.
2.       All fundraising must be approved by the Assistant Principal for Students and the Executive Committee.  Sponsors must complete the Fundraising Proposal Form and return it to the Assistant Principal for Student’s office for approval. 

3.       All dates for fundraising must be cleared with the Assistant Principal for Student’s Office.
4.       Only one food or candy sale per week will be scheduled.  Projectile candies such as M&M’s, Skittles, Starbursts, suckers, etc. are not to be sold.

5.       Salespeople should be referred to the Assistant Principal for Student’s office.
6.       All money collected must be deposited promptly in the school bookstore in the account of the group sponsoring the fundraising. If the bookstore is closed, the money must be deposited into the safe in the Athletic Office.

7.       All fundraising materials must be shipped to the school’s address only.
8.       A Student Activities Requisition Form must be used to order fundraising materials.  This must be done as Step 1 PRIOR to placing orders.

9.       All payments for fundraising materials must be made with a check issued by the Maine West activities bookkeeper.  If

        P.O. is in place, sign the invoice as approval to pay and forward signed invoice to the District Bookkeeper.

10.   Follow all policies and practices as directed by district office staff related to student activities accounts.

Special Note:  Fundraising sales are not permitted during class time.

Money Collection

Activity sponsors must deposit money in the bookstore or if after hours, drop in the safe in the Athletic Office.  Do not hold on to checks or cash.  Do not retain cash overnight.  Cash should be stored in the Athletic Dept. safe if collected after school.  Any member of your organization may deposit money in your student activities account at the bookstore.  The bookstore will keep records and issue receipts.

Finance Services

Requesting Goods & Services – Requisitions/Purchase Orders Procurement Card

8302   Requisitions for budget items shall originate from the personnel directly responsible for their use.  When requesting goods and services, District shall use the District’s Online Financing System to create an efficient paperless requisition. Department Chairmen, Principals and/or Assistant Principals must approve all requisitioning purchases online.  Final approval is made by the Director of Facilities and Purchasing once the requisition is electronically sent to the Business Office by the requisitioner.

83.02.2 Procurement Card Usage (P-Card)

What are P-Cards?

Purchasing cards are similar to credit cards except certain restrictions can be placed on the cards.  Spending limits can be uniquely established for each cardholder (i.e. transaction limits, monthly limits, vendor restrictions, etc.)

What are the benefits?

Benefits of a P-card program include:

–  Streamline the procure-to-pay process.

–  Simplify the payment process by reducing the number of checks issued.

–  Reduce the amount of paperwork for small dollar transactions.

–  Reduce the need to issue employee reimbursements for petty cash type transactions.

–  Staff can receive the product or service quicker and not have to use their own funds for purchase.

–  Reduce the need to issue emergency checks for last minute staff purchases/advances.

–  Monitor spending using customized controls for each cardholder.

–  Earn rebate dollars on spending.

–  Facilitate online ordering (i.e. Amazon.com) and online registrations.

Process and Internal Controls

Procurement cards may be issued to employees who make a high volume of small purchases.  All card users shall sign a P-Card use agreement obtained from the Accounts Payable/Purchasing Department.  This signed agreement will state that the cardholder will use the card for appropriate school district purchases only.  The cardholder will be required to submit receipts for all purchases and adhere to the budget.  Misuse of the card could result in a reduction of limits, cancellation of the card, or possible termination of employment.  Personal use of one’s own credit card is prohibitive.  Any and all purchases of supplies under $150.00 shall use a District issued P-card only.  Reimbursements to individuals will be processed for non-supply items i.e. mileage, seminars.

 

Gifts, Grants and Bequests

8901   The Board may accept any bequest or gift of money or property for a purpose deemed suitable by the Board.

The Superintendent shall establish criteria to be met in the acceptance of gifts and the procedure for examining and evaluating offers of gifts to the District.

All gifts shall be given to the District and not to a particular school.  At the discretion of the Superintendent, the gift may be used in a particular school.

Attendance at State Tournaments

3814   All head and assistant coaches and sponsors may attend state tournament series competitions according to the procedures established by the Board.

3814.1   Qualifying athlete/team – The head coach or sponsor may attend along with any varsity assistants who have a student competing in the state tournament.  Professional business days will be granted for any state tournament competitions held on school days.  Coaches/sponsors of all other levels who request to attend the state tournament may take the time off work as a personal business day if the coach has any remaining personal days available for use.

3814.2   No qualifying athlete/team – A head coach or sponsor may be granted professional business leave to attend a state tournament completion only if there is a scheduled coaching clinic being held in conjunction with the tournament or if the staff member has responsibilities officiating or supervising the state tournament.  Evidence of such clinics and/or responsibilities must be provided in advance.  All other coaches/sponsors who request to attend the state tournament may take the time off work as a personal business day.

3814.3   The distance and starting and ending times of the state tournament will dictate the amount of professional or personal business leave that will be approved.

3814.4   All coaches/sponsors must submit a Request for Substitute Form to their supervisor for approval and will alert their department chair.  All days must be approved in advance.

The head coach should also do the following when taking a team or qualifying individual(s) to a state tournament competition:

•         Establish an itinerary that is given to athletes, parents, and the athletic director for the entire trip.
•         Work with athletic director to provide affordable housing for team, coaches & administrators.
•         Work with athletic director to provide food for team, coaches & administrators.
•         All coaches are responsible for supervising the athletes at all times.

N.C.A.A. Academic Eligibility

N.C.A.A. Bylaw 14.3 (commonly referred to as Proposition 16) requires that all high school graduates wishing to participate in athletics at Division I or Division II universities must meet certain academic standards in order to be eligible to compete during their freshman year in college. These standards are described in the N.C.A.A. Guide for the College-Bound Student-Athlete which is available from a guidance counselor, on the Athletics Web Page, or through the NCAA.  N.C.A.A. Division I and Division II schools have established an Initial-Eligibility Clearinghouse to determine the eligibility of incoming freshmen. This Clearinghouse not only serves as a central receiving, processing, and evaluation center, but is also responsible to certify student-athletes for participation during their freshman year by evaluating their high school academic records.

It will be the responsibility of each student desiring to participate in athletics at a Division I or Division II university to meet with their counselor to complete a release form authorizing their high school to send academic information to the Clearinghouse. This form also authorizes the Clearinghouse to send its eligibility certification information to universities approved by the student. Coaches should instruct students to check with their counselor to familiarize themselves with these academic requirements.  Here is a link to the NCAA Eligibility Center that you can share with parents & athletes to help them with this process.    http://www.ncaapublications.com/productdownloads/CBSA19.pdf    

Here is another website that answers most questions about the process.  http://professionals.collegeboard.com/guidance/prepare/athletes/clearinghouse  

Here is another website that explains the differences between the three divisions.  http://www.ncaa.org/about/who-we-are/membership/divisional-differences-and-history-multidivision-classification

 Appendix B

Maine West High School

Athletic Concussion Protocol

 

   As new medical information is disseminated, we at Maine West High School are ever evolving our safety procedures to create a safer environment for all students to be active.  In an effort to maintain the health and safety of our student athletes, Maine West and several other Central Suburban League and Chicago area schools have adopted new protocols for diagnosing concussions and monitoring student progress towards recovery.  The following protocol reflects current best practices and recommendations as outlined by the Consensus Statement on Concussion in Sport, the 3rd International Conference on Concussion in Sport, the National Federation of High Schools, and the Illinois High School Association.

 

Concussion – definition

A complex pathophysiological process affecting the brain induced by traumatic biomechanical forces.  Several common features that incorporate clinical, pathologic and biomechanical injury constructs that may be utilized in defining the nature of a concussive head injury include:

 

Concussion – causes

Concussion may be caused either by a direct blow to the head, face, neck or elsewhere on the body with an “impulsive” force transmitted to the head.  Concussions typically result in the rapid onset of short-lived impairment of neurologic function that resolves spontaneously.  Concussions may result in neurologic changes, but the acute clinical symptoms largely reflect a functional disturbance rather than a structural injury.  Concussion results in a graded set of clinical symptoms that may or may not involve loss of consciousness.  Resolution of the clinical and cognitive symptoms typically follows a sequential course.  It is important to note that, in a small percentage of cases, post concussion symptoms may be prolonged.  No abnormality on standard structural neuroimaging studies have been seen in concussion.

 

Concussion – signs and symptoms

A diagnosis of a concussion can include one or more of the following clinical domains:

•         Somatic – headache
•         Cognitive – feeling in a fog
•         Emotional – mood changes and emotional changes
•         Physical signs – loss of consciousness, amnesia, etc.
•         Behavioral changes – irritability
•         Cognitive impairment – slowed reaction times
•         Sleep disturbances – drowsiness

 

If head contact and/or one or more of the signs and symptoms from above are observed, the following concussion management protocol will be initiated.

 

The ImPACT Test – Immediate Post-concussion Assessment and Cognitive Test

All athletes that compete in a collision and/or selected contact sports will complete an ImPACT neurocognitive test as a baseline.  Athletes who suffer a concussion must pass the ImPACT test (return to his or her baseline score), be symptom free and complete the six-step Return-to-Play Program to be allowed to return to full practices and competition.

• The results are subjective to each athlete and will be shared only with the athlete, parent/guardian, medical physician or other persons receiving prior approval from parent/guardian.  There is no universal baseline score.

• Athletes who have prescribed medications should have all daily dosages finished before taking the ImPACT Baseline Test.
• Parents/guardians can elect to include their medical physician before the ImPACT tests are given.
• The ImPACT Test will be given to athletes in their freshmen and junior years.

 

Should an athlete be suspected or diagnosed with a concussion by the ATC, school RN, or family doctor, the following protocol will be followed to insure the health and well being of the student athlete:

 

 

Responsibilities of the Athletic Trainer (ATC)

Onset of Injury (first three days)

 

Written Documentation:

All documentation should include etiology of the injury, observed signs and symptoms, actions taken and time/date of the injury. If ATC initiates treatment of injury, a concussion evaluation form must be completed. All information can be submitted via the Maine West accident form. Forms can be found in the main office, athletic director’s office, or the athletic training room. Completed forms can be returned to the athletic trainer (ATC), school registered nurse (RN), or athletic director.  All written documentation from an MD will be delivered to the school RN, with copies given to the ATC and athlete’s counselor.

 

Communication of Injury:

1)       If the emergency medical system (EMS) was activated and your contest is home, the coach must contact the administrator on duty and an ATC.

2)       If the EMS was activated and your contest is away, you should contact an ATC.

3)       The professional in charge (ATC, coach, AD, etc.) at the time of the injury must contact the athlete’s parent/guardian and inform them of the condition/status of the athlete and the ImPACT protocol. 

4)       All suspected concussed students MUST be evaluated by a medical doctor and said doctor informed of the ImPACT protocol used by Maine West High School by the parent.  Maine West staff will be available to answer any questions of the attending medical doctor and to share the ImPACT testing results.  Students cannot return to the field of play or full classroom participation without the written consent of the attending medical doctor.        

5)       Once notified of injury, the ATC will notify via e-mail the school RN, Athletic Director, and the athlete’s counselor.

6)       The school RN and/or athlete’s counselor will forward any pertinent information to the athlete’s PE instructor and other teachers outlining what the classroom teacher should be aware of, to excuse the athlete from physical education, and grant him or her other accommodations until he or she passes the ImPACT Test and is released by a medical doctor.

1.       Accommodations may include but are not limited to:  allowing for alternative or make-up assignments, postponement of  projects, tests, and quizzes, extended time on projects, tests, and quizzes.
2.       The school RN and/or athlete’s counselor may make recommendations to include other school personnel in the recovery process such as a school social worker or school psychologist as the team deems appropriate to each athlete’s individual circumstances.

 

A suspected concussed athlete should be under consistent observation until the ATC or the professional in charge personally releases the athlete to the care of a parent/guardian, a parent approved adult, or approved medical personnel.  The ATC and the athlete should maintain daily communication via the phone, e-mail, or in person until the initial ImPACT Post Test is completed (72 hours).

 

Responsibilities of the Athletic Trainer (ATC)

ImPACT Post-test – 72 hours from diagnosis of the concussion onset of head injury.

 

All diagnosed concussed student/athletes need:

1)       To pass the ImPACT Post Test.

2)       Have a medical doctor note on file, clearing them for activity.

3)       Must complete the Post-Concussion Return-to-Play Program.

Maine West does not recognize a doctor’s clearance as a guarantor of an athlete returning to full contact without completing the prescribed Return-to-Play Program.  All dosing of prescribed medications should be completed before post test begins.

1)   If athlete fails the ImPACT Post-test and are asymptomatic or symptomatic, they will not be allowed any physical activity.

2)   If the athlete passes the ImPACT Post-test and are asymptomatic, they will begin the post-concussion Return-to-Play Program (see below). Maine West does not recognize a doctor’s clearance as a guarantor of an athlete returning to full contact without completing the prescribed Return-to-Play Program.

3)   If the athlete passes the ImPACT Post-test and are symptomatic, they will be referred to a medical physician for further evaluation.  Maine West will require clearance from a medical doctor to return to full practices and competition.  This doctor’s clearance will trigger the Return-to-Play Program.  Maine West does not recognize a doctor’s clearance as a guarantor of an athlete returning to full contact without completing the prescribed Return-to-Play Program.

 

If the athlete’s ImPACT Post-test results indicate scenario 1 or 2 from above, they will need to complete a second ImPACT Post-test after 72 hours of physical and cognitive rest.  ImPACT testing will continue until an athlete passes an ImPACT Post-test or reverts to the sole care of a medical doctor.

 

The following procedures will be completed after each ImPACT Post-test:

1)   ATC will communicate status of the athlete via e-mail or phone with the student’s physician, the school RN, athlete’s coach, and the athlete’s counselor.

2)   ATC will communicate athlete status by phone to the parent/guardian.

3)   The school RN/ATC and/or athlete’s counselor will forward any pertinent information to the athlete’s PE instructor and other teachers outlining what the classroom teacher should be aware of and to excuse the athlete from physical education and grant him or her other accommodations until he or she passes the ImPACT Test.

1.   Accommodations may include but are not limited to:  allowing for alternative or make-up assignments, postponement of projects, tests, and quizzes, extended time on projects, tests, and quizzes.
2. The school RN and/or athlete’s counselor may make recommendations to include other school personnel in the recovery process such as a school social worker or school psychologist as the team deems appropriate to each athlete’s individual circumstances.

 It is important and the expectation of Maine West High School Athletes for the athlete’s coach to maintain communication with the athlete for emotional support throughout the diagnosis and recovery period of any injury.

  

Post-Concussion Return-to-Play Program (McCrory, 2009)

1.  Once cleared to initiate the following steps by an approved medical provider (MD and ATC), the athlete must complete each assigned activity without becoming symptomatic for a period of 24 hours.
2.   The athlete will report any symptoms immediately after the assigned activity to the ATC.
3.    The athlete will again report any symptoms 24 hours after assigned activity has been completed.
4.    The athlete must be asymptomatic for the entire 24 hour period to be allowed to progress to the next step.
5.    If symptomatic at any time the athlete will be referred to a medical doctor for evaluation.

Return to Play:

1.    Once the athlete completes the Post-concussion Return-to-Play Program without symptoms and has clearance from an approved medical doctor, they will be allowed to return to full activity. 
2.   ATC will communicate status of the athlete via e-mail or phone with the student’s physician, the school RN, athlete’s coach, and the athlete’s counselor.
3.    ATC will communicate athlete status by phone to the parent/guardian.
4.   The school RN and/or athlete’s counselor will forward any pertinent information to the athlete’s PE instructor and other teachers.
5.  The ATC will notify any future coaches of athlete’s prior concussion for one full academic year.

Education:

• The ATC will create a document to educate parents of athletes, whom will be completing the ImPACT Test, on concussions and neurocognitive testing.
• The ATC will create a handout to be given to parents of concussed athletes discussing home treatment “do’s and don’ts” of concussions.
• The ATC will appear at each pre-season athletic team meeting to discuss ImPACT protocols with parents.
• The ATC will discuss the ImPACT test protocol and what is a concussion with all students before the test is initiated.
• The ATC will meet with all team coaches to discuss the ImPACT process and the signs and symptoms of a concussion.
• The ATC will discuss concussions and the ImPACT test protocol with all affected personnel.

Extra-Curricular Code of Conduct

MAINE TOWNSHIP H.S. DISTRICT 207 EXTRACURRICULAR ACTIVITIES DISCIPLINE-CODE OF CONDUCT

 

The Administration, using input from coaches and sponsors of extracurricular activities, shall develop a code of conduct for all participants in extracurricular activities consistent with Board policy and the rules adopted by the Illinois High School Association (IHSA). These rules shall notify participants that failure to abide by them could result in removal the activity, the code of conduct shall be review by the Administration periodically with recommendations for change submitted to the Board of Education for approval. All coaches and sponsors of extracurricular activities shall annually review the code of conduct with participants and all students will be provided a copy of the Student Discipline Procedures and Extracurricular Code of Conduct at the beginning of each school year.

 

MAINE TOWNSHIP H.S. DISTRICT 207 EXTRACURRICULAR ACTIVITIES DISCIPLINE-CODE OF CONDUCT

 

PHILOSOPHY

Maine Township High School District 207 offers a variety of extracurricular programs to provide additional opportunities to students. Participation in these activities is highly encouraged but remains a privilege. Students choosing to participate in these activities accept the responsibility of representing their school both in the community and at school. These extended responsibilities include holding students who choose to participate to a higher standard of conduct as a condition of participation. The goals of an extracurricular program are to offer students direction in developing healthy living habits, discipline, leadership, teamwork, citizenship skills and respect for structure, rules and responsibilities. Individual initiative, character and teamwork can only be developed when there is team cooperation with established procedures. We believe this Extracurricular Code of Conduct [Code] will help make participation in our extracurricular program a strong and enduring learning experience. District 207 staff remains committed to developing the whole person.

 

PURPOSE

All students involved in extracurricular activities shall comply with these rules and regulations and conduct themselves in a manner that will be bring credit and honor to themselves, their schools and their communities. The Code defines the specific rules for student participation in extracurricular activities and guidelines and procedures to be followed for violations, which may also be applied to student behaviors as defined by Board policy and as described in Section II of the District 207 Discipline Procedures.

 

PROHIBITED CONDUCT

Prohibited conduct is any possession, delivery or use of a prohibited substance or look-alikes and any criminal activity, including involvement with gang-related activities and/or secret organizations.

 

DEFINITION OF TERMS

Prohibited substances are:

• All alcoholic beverages. 
• Tobacco and over-the-counter nicotine replacement products, including but not limited to, electronic cigarettes, and nicotine-containing skin patches, chewing gum and lozenges. 
• All “controlled substances” such as Cannabis, Ecstasy any and all “controlled substances” as defined in Illinois law (see 20ILCS 570/102, Section 102(f)) except when prescribed for a student by a licensed physician. 
• Any drug paraphernalia, as defined in Illinois law (see for example 720 ILCS 600/2 Sec. 2(d)) such as but not limited to pipes, one-hitters, rolling papers or any device or item that contains residue of an illegal substance. 
• Any anabolic steroid.
• Any substance used to achieve an altered mental state or “high” or artificially boost performance.

 

Use: any student who has consumed or used any amount of tobacco, nicotine replacement products, a controlled substance, marijuana, alcohol or intoxicants will be considered under the influence.

 

Possession: any student having knowledge of, and any control over, an item. Control includes, but is not limited to, having access to an item in a school locker, personal effects, a vehicle, or other place where the item is located. It is not necessary that a student intended to control the item. A student may acquire knowledge of an item visually, by being told about the item, or through other sensory perception. A student’s knowledge will be determined based on the surrounding circumstances, not just the student’s statements. For example, “forgetting” that an item is in one’s locker, personal effects or vehicle does not constitute a lack of knowledge.

 

Delivery: a transfer, or attempted transfer, of possession or control to another person whether or not the substance or item is in that person’s immediate presence. Delivery includes, but it not limited to any gift, exchange, sale or other transfer with or without payment or other consideration.

Look-alike: any substance or item which is not, but reasonably appears to be, or is represented to be a Prohibited Substance. Examples include, but are not limited to (a) a green leafy plant material, which is not, but is claimed, believed or intended to appear to be marijuana; and (b) a white powdered substance which is not, but is claimed, believed or intended to appear to be a toxic chemical or biological agent.

 

Extracurricular Activities: include all activities sponsored or approved by District 207 or any of its schools other than academic classes, such as but not limited to athletics, band, plays, choral groups and clubs.

 

Criminal Activity: any activity that would constitute a violation of any state or federal criminal law, other than minor traffic offenses. However, proof beyond a reasonable doubt is not required. 

 

Gang and/or Secret Organization Affiliation: any ongoing organization, association or group of three (3) or more persons whether formal or informal, having as one of its primary activities the commission of one or more criminal acts or acts in violation of school rules, that may have an identifiable name or identifying sign or symbol, and whose members individually or collectively engage in or have engaged in a pattern of criminal activity or activity relating to the violation of school rules.

 

Review Board:  the Assistant Principal for Students in addition to the Athletic Director or Fine Arts Chairperson as well as a guidance counselor, coach, club/activities sponsor, social worker, dean or other school personnel that are appropriate as determined solely by the Principal shall constitute the school Review Board.

 

APPLICATION OF CODE

This Code of Conduct is in effect 24 hours a day, every day of the calendar year. It applies to incidents of Prohibited Conduct on or off school property, whether in season or not, and whether school is in session or not. Violations of the code accumulate throughout a student’s high school career. Violations of the Code are limited to incidents of Prohibited Conduct verified by District 207 staff or law enforcement agencies or by an admission of guilt. Direct reports from law enforcement agencies of Prohibited Conduct will be investigated. Arrest for criminal activity or reasonable evidence of criminal activity, may result in imposition of consequences under this Code. Anonymous or secondhand reports of possible Prohibited Conduct will not be investigated absent substantive confirming  information. A Code violation is verified if, by the information available, it appears more likely than not a Code violation has occurred.

The consequences of Prohibited Conduct in violation of this Code are separate from and in addition to those assigned for violating school rules, school district policies and the law. This Code in no way limits the authority of the administration, coaches, club sponsors or the Board of Education to impose other or additional consequences in accord with school rules and district policies. Any student who represents himself/herself to District 207 staff, as having a substance abuse problem will have full practice and participation privileges as long as the following conditions are deemed satisfied by the District 207 administration:

1. admission of the abuse is not initiated by the student as a means of escaping disciplinary action;
2. the student and/or parents(s) receive counseling;
3. the student and/or parent(s) provide proof of their successful completion of such counseling; and
4. the student does not violate any of the Code rules after he/she admits to abuse.

 

PROCEDURES

The following procedure will take place in enforcing the Extracurricular Code:

1. Reasonably credible reports of violations of this Code will be investigated by the Principal or designee at the school at which the student is enrolled. The investigation will include an interview of the student and parental notification.
2. After completion of the investigation, the Principal will consult with the Executive Committee for a determination as to whether a violation of the Code has occurred.
3. At the direction of the Principal after the Executive Committee’s determination, the Assistant Principal for Students will schedule a Review Board hearing within three (3) school days of the completion of the investigation of the misconduct. Parents or guardians, student and other appropriate school staff will be invited to participate in the hearing. (South has different practice)
4. The Review Board will consider all the relevant information, including the student’s cooperation, and apply consequences appropriate to the circumstances, including prohibiting the student’s participation in practices and rehearsals.
5. If new information becomes available, parents may request a second Review Board hearing from the Assistant Principal for Students.
6. The student or his/her parent or guardian may request a review of the Review Board’s decision by the Principal. This request must be made in writing to the Principal within five (5) business days of the receipt of the Review Board’s decision and must articulate the reason(s) that a review should be granted.
7. The Principal will determine if the consequences should be upheld, reversed or modified. An appeal of the Principal’s decision must be filed with the Superintendent within five (5) business days of the delivery or attempted delivery of the Principal’s decision.

 

CONSEQUENCES

A principal purpose of this code is to deter Prohibited Conduct; accordingly the Assistant Principal for Students, the Review Board, the Principal, the administrative staff and others involved in effecting this code shall do so in a manner which takes into consideration the rehabilitation of students who have engaged in Prohibited Conduct. Among other steps, consequences may be deferred or abated for students who: 1) Enroll in a school-approved intervention program; 2) Commit to perform community service, such as speaking to student groups about their experience, or other services approved by the Review Board; and 3) otherwise redress their conduct and undertake steps to avoid future Prohibited Conduct. 

 

Subject to the foregoing, students who are found to have violated this code of conduct will be suspended from participation in extracurricular activities in accordance with the guidelines set forth below. The Assistant Principal for Students and the Principal upon review shall have the discretion to determine the severity of the consequences, based on the circumstances surrounding the misconduct. A student not involved in extracurricular activities at the time of the violation will be assigned a consequence beginning upon his/her next involvement in an extracurricular activity. 

 

Any assigned consequences for the Code violation are in effect during any request for a review. A student suspended from school shall be ineligible to attend or participate in any extracurricular activities during the period of suspension unless the Assistant Principal for Students determines otherwise.

 

PENALTIES FOR PROHIBITED CONDUCT

 

1st Offense:

The student will be suspended from participation in the extracurricular activity. The

Review Board shall have discretion to determine the date(s), duration, and nature of all suspensions.

Generally, the student may be prohibited from participating in up to 40% of the extracurricular activity.

If the current extracurricular activity ends before the suspension is completed, the suspension will be

completed or served in the first extracurricular activity in which the student next participates. The student

may choose to participate in a District 207 approved intervention program, for example substance abuse,

to reduce the suspension to half the assigned consequence. Failure to successfully complete the program

will result in the student serving the full and original consequence.

 

2nd Offense:

A second violation of the code will result in suspension from all extracurricular activities

for up to one calendar year from the date of the Review Board’s decision.

 

3rd Offense:

 The student will be excluded from all extracurricular activities for the remainder of his/her high school career in Maine Township District 207. An account including investigation, details and findings for a student’s 2nd or 3rd offense under this Code, along with a description of the consequences imposed, shall be provided to the Board of Education by the Review Board.

 

IHSA Eligibility Rules For Athletes

(Rules may change from year to year.  Check the IHSA Handbook for current information on the categories listed below.)

Age

A student shall be eligible through age nineteen (19) unless the student shall become twenty (20) during a sport season in which event eligibility shall terminate on the first day of such season.

 Amateurism

 Students may accept, for participation in athletics, a symbolic or merchandise award which does not have a fair market value over $75.00.  Banquets, luncheons, dinners, trips and fees, or admissions to camps or events are permitted.

Awards in the form of cash, merchandise certificates, or any other negotiable document are never allowed.

 Scholastic Standing

Students shall be doing passing work in at least twenty (25) credit hours per week.  Students must earn twenty (25) credit hours during the previous semester.

 Residence

Students are eligible if they attend the public school in the district in which their parents reside.

Students from a “broken home” who transfer are not eligible until an office ruling from the Executive Director has been secured.

 Participation Limitations

Students shall be eligible for no more than eight (8) semesters.  Their last two semesters (7 and 8) shall be consecutive.

Students shall not be eligible for more than four (4) school years of competition in any sport.

 Physical Examination

 Students shall have filed with their high school athletic department,  a certificate of physical fitness issues by a licensed physician not more than one year preceding practice or participation in an interscholastic activity.

 Recruiting

Recruiting or attempted recruitment of students for athletic purposes is prohibited.

No student athlete may receive or be offered any remuneration of any inducement which is not made available to all students in or applicants to a school.  No attempt may be made to induce or encourage a prospective student to attend a member school for athletic purposes.

 Independent Team Participation

If a school maintains a school team in a given sport, a student may not compete on a non-school team or as an individual in any non-school competition in the given sport during the school season for that sport.  Students may participate in non-school athletic competition at any time they are not members of a school team in the same sport.

 Coaching School

Students shall not participate in any coaching school for any interscholastic sport during the school year.

 Attendance

Students shall have been enrolled and in attendance not later than the beginning of the eleventh (11th) school day.

Student’s name on school attendance records for a period of ten (10) or more school days during any given semester shall constitute a semester of attendance for the student.

 

 

Head Coaches’ Ten Commandments

1. ENTHUSIASM:
2. People person – care about the players on and off the field/court.
3. Ability to motivate athletes to reach their potential.
4. TOTAL ORGANIZATION:
5. Develop guidelines for the program, including lower level program criteria.
6. PROFESSIONALISM:
7. Approach coaching with the same attitude as teaching.
8. LOYALTY:
9. To administration and school.
10. To players and staff.
11. To other coaches and support of their programs.
12. Ability to motivate athletes to reach their potential.
13. HARD WORK:
14. Off-season conditioning.
15. Summer camps.
16.   Continue to grow professionally through clinics and camps.

 

6. RESPECT:
7.   Ability to promote respect among players, teachers and coaches.
8. RECRUITING:
9.   Ability to recruit the athletes to participate.
10.   Ability to work with college recruiters and further the academic career of the student/athlete.
11. COMMUNITY:
12.   Promote your program within the community.
13.   Make sure the community understands the desired expectations of the parents and the student/athlete.
14.   SAFETY:
15.   A safe learning and playing environment is a priority.
16.   Head coaches need to be knowledgeable in their sport and be able to transfer that knowledge to their athletes.

1.   Proper supervision is required.
2.   Demonstration of proper skills, drills and techniques is expected.
3. PROGRAM GOAL:
4.   The coaches at Maine West are in coaching to see the athletes succeed in both athletic competition and in life.

Nine Legal Duties of A Coach

1.   Properly plan the activity
2.   Provide proper instruction
3.   Provide safe physical environment
4.   Provide adequate and proper equipment
5.   Match your athletes
6.   Evaluate athletes for injury or incapacity
7.   Supervise the activity closely
8.   Warn of inherent risks
9.   Provide appropriate emergency assistance

 

Thank you for taking the time to read the MW Athletic Department Handbook!  As always, please contact the Athletic Director with any questions/concerns.  

Best of luck this season! 

GO WARRIORS!